Accurate record-keeping is the cornerstone of reliable logistics and transparent billing. At PinguBuy, systematically tracking repackaging eventsfinal parcel weights
Documenting these changes directly impacts billing accuracy and service quality. Key benefits include: A dedicated tab or worksheet within your main logistics spreadsheet should contain the following core columns:Why This Record-Keeping Matters
Recommended Spreadsheet Structure
Column Header
Description & Example
PinguBuy Order #The unique identifier for the customer's order. e.g., PB20231015-78901
Original Weight (kg)Weight of the parcel(s) as initially received from the seller/warehouse.
Original DimensionsInitial length x width x height (e.g., 30x20x15cm).
Repack Required? (Y/N)Simple flag indicating if repackaging was performed.
Repack ReasonBrief note (e.g., "Removed supplier box," "Consolidated 3 boxes," "Reduced void space").
Final Weight (kg)Most Important:
Final DimensionsFinal length x width x height used for volumetric weight calculation.
Action By / DateInitials of staff and date the repack/measurement was completed.
NotesAny additional relevant information.
Step-by-Step Workflow for Recording
Final WeightFinal Dimensions
Best Practices
PinguBuy: How to Record Packaging Revisions and Weight Changes
2026-02-15